GDPR: DATA PRIVACY NOTICE FOR CUSTOMERS & SUPPLIERS
Introduction:
Contempo Designs Ltd is committed to protecting and respecting your privacy.
This policy and any other documents referred to on it sets out the basis on which any
personal data we collect from you, or that you provide to us, will be processed by us. Please
read the following carefully to understand our views and practices regarding your personal
data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection
Regulation (the “GDPR”)
1. Definitions
Data Controller – A controller determines the purposes and means of processing personal
data.
Data processor – A processor is responsible for processing personal data on behalf of a
controller.
Data subject – Natural person.
Categories of data: Personal data and special categories of personal data
Personal data – The GDPR applies to ‘personal data’ – meaning any information relating to
an identifiable person who can be directly or indirectly identified, in particular by reference to
an identifier (as explained in Article 6 of GDPR). For example, name, passport number, home
address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive personal data as ‘special
categories of personal data’ (as explained in Article 9 of GDPR). Contempo Designs Limited
does not hold this information.
Processing – means any operation or set of operations which is performed on personal data
or on sets of personal data, whether or not by automated means, such as collection,
recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation,
use, disclosure by transmission, dissemination or otherwise making available, alignment or
combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the
data subject, controller, processor and persons who, under the direct authority of the
controller or processor, are authorized to process personal data.
2. Who are we?
Contempo Designs Limited is the data controller. This means we decide how your personal
data is processed and for what purposes. Our contact details are:
clive@contempodesigns.co.uk or use our “Contact Us” link on this website –
www.contempodesigns.co.uk.
3. The purpose(s) of processing your personal data
We use your personal data for the following purposes:
We currently have a trading relationship with you and your company. Therefore we hold
information for the administration of the orders and contracts we have with you to supply or
receive goods and services.
We may keep you updated on our Products and Services from time to time and supply
marketing information.
We make sure you have the necessary information so that you can make informed decisions
on planning and administering your own contracts and orders with us. Your company data
may be used for Credit checks, invoicing and VAT, together these activities fulfil our legal and
contractual responsibilities, as well as our companies legitimate business interests.
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we
process the following categories of your data:
Personal data, e.g. names, addresses, telephone numbers, email addresses,
Company registration and VAT numbers. Credit checks for credit control processing.
5. What is our legal basis for processing your personal data?
Our lawful basis for processing your general personal data (article 6 of GDPR):
Lawful Basis
Processing necessary for the performance of
a contract with the data subject, or to take
steps to enter into a contract
Processing necessary for compliance with a
legal obligation
Processing necessary for the purposes of the
legitimate interests of the data controller, or a
third party, except where such interests are
overridden by the interests or fundamental
rights or freedoms of the data subject
Processing Activity
Quotations, orders and contract processing.
Credit Checks
Invoicing and VAT control.
In response to Government agencies,
National Statistics
Product updates and recalls.
Marketing.
6. Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with selected
courier and support services in the administration of your order, HMRC and Government
Agencies.
7. How long do we keep your personal data?
We keep your personal data for no longer than is reasonably necessary, in most cases this is
for the period of your association with us and for Government guidelines on statutory limits.
Examples include HMRC, VAT and in case of any legal claims/complaints etc.
8. Providing us with your personal data
We require your personal data as a requirement necessary to effectively manage our
Customers and Suppliers. Without your data we would be unable to administer any order or
contract with you.
9. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to
your personal data:
• The right to request a company of the personal data which we hold about you by
submitting a Subject Access Request;
• The right to request that we correct any personal data if it is found to be inaccurate or
out of date;
. • The right to request that we provide you with your personal data and, where possible,
to transmit that data directly to another data controller, known as the right to data
portability, where applicable – i.e. where the processing is based on consent or is
necessary for the performance of a contract with the data subject and where the data
controller processes the data by automated means);
• The right, where there is a dispute in relation to the accuracy or processing of your
personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, where applicable – i.e. where
processing is based on legitimate interests, or the performance of a task in the public
interest/exercise of official authority; direct marketing and processing for the purposes
of scientific/historical research and statistics.
10. Transfer of Data Abroad
We do not transfer data outside the EEA.
11. Automated Decision Making
We do not use any form of automated decision making in our business.
12. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy
Notice, then we will provide you with a new notice explaining this new use prior to
commencing the processing and setting out the relevant purposes and processing conditions.
13. Changes to our privacy policy
Any changes we make to our privacy policy in the future will be published on our website.
14. Further information and how to make a complaint
To exercise all relevant rights, queries or complaints, please contact our Sales Team in the
first instance: clive@contempodesigns.co.uk – or use our “contact us” link on this website –
www.contempodesigns.co.uk.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a
complaint with the Information Commissioner’s Office via email:
https://ico.org.uk/gloval/contact-us/email - or at the Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, telephone 030312
31113 .
Full details of GDPR and your rights are available on the Information Commissioner’s (ICO)
website – https://ico.org.uk